How To Schedule An Email In Outlook 365
How To Schedule An Email In Outlook 365
Introduction
As we become more reliant on technology, we need to know how to use it effectively. One of the most useful features in Outlook 365 is the ability to schedule emails. This feature allows you to compose an email at any time and schedule it to be sent later, even when you’re not working. In this article, I will share my personal experience and provide a detailed guide on how to schedule an email in Outlook 365.
My Personal Experience
I work for a global company that operates in different time zones. As a result, I often find myself composing emails late at night or early in the morning. However, I don’t want to send those emails at odd hours because I don’t want to interrupt my colleagues’ work-life balance. Scheduling emails has been a lifesaver for me. I can compose emails whenever I want and schedule them to be sent during my colleagues’ working hours.
Events and Competition
- Microsoft Ignite Conference: Learn about the latest features in Outlook 365, including email scheduling.
- Outlook 365 Tips and Tricks Competition: Share your best Outlook 365 tips and tricks, including scheduling emails.
How To Schedule An Email In Outlook 365
Follow these steps to schedule an email in Outlook 365:
- Open Outlook 365 and start composing an email.
- Click on the “Options” tab in the Ribbon.
- Click on “Delay Delivery” in the “More Options” group.
- In the “Delivery Options” section, select the checkbox next to “Do not deliver before”.
- Select the date and time you want the email to be sent.
- Click “Close” to save the settings.
- Finish composing your email and click “Send”.
Schedule Table
| Step | Description |
|---|---|
| 1 | Open Outlook 365 and start composing an email. |
| 2 | Click on the “Options” tab in the Ribbon. |
| 3 | Click on “Delay Delivery” in the “More Options” group. |
| 4 | In the “Delivery Options” section, select the checkbox next to “Do not deliver before”. |
| 5 | Select the date and time you want the email to be sent. |
| 6 | Click “Close” to save the settings. |
| 7 | Finish composing your email and click “Send”. |
Question and Answer
Q: Can I schedule recurring emails in Outlook 365?
A: Yes, you can. When you click on “Delay Delivery”, you will see an option to make the email recur. You can select the frequency and end date for the recurrence.
Q: Can I change or cancel a scheduled email in Outlook 365?
A: Yes, you can. Go to the “Outbox” folder and open the email you want to change or cancel. Make the necessary changes and click “Send”. To cancel the email, simply delete it from the “Outbox” folder.
FAQs
Q: Does scheduling an email affect its delivery?
A: No, scheduling an email only delays its delivery. The email will still be delivered to the recipient’s inbox, but at the scheduled time.
Q: Can I schedule an email to multiple recipients?
A: Yes, you can. Add all the recipients to the “To” or “Cc” field as you normally would. The email will be sent to all recipients at the scheduled time.
Q: Does scheduling an email require an internet connection?
A: Yes, you need an internet connection to schedule an email. The email will be sent at the scheduled time only if you have an active internet connection.
Conclusion
Scheduling emails is a great feature in Outlook 365 that can save you time and help you be more productive. With this feature, you can compose emails whenever you want and send them at the most appropriate time. Follow the steps outlined in this article to schedule your first email in Outlook 365.